Brother PPF4750E IntelliFax 4750e High-Performance Business-Class Laser Fax
4.4Editor score
Super G3 plain paper fax
Laser monochrome technology
Up to 15 ppm copying
10 Best Fax Machine with Phone (October 2026) Expert Guide
Fax machines with phone functions remain essential for businesses needing reliable document transmission and voice communication in one device.
We compared ten top models based on fax speed, memory capacity, paper handling, and user reviews to find the most reliable options.
Each pick shows key specs and real performance details so you can choose wisely noting that prices and availability change frequently.
Top 3 Picks for Best Fax Machine with Phone
Brother IntelliFax 2820 Laser Fax Machine and Copier
4.2Editor score
Monochrome laser fax quality
20-page auto document feeder
500-page memory capacity
Canon FAXPHONE L100 – Monochrome Laser Fax with Copier, 30 Sheet Auto Document Feeder, 1 Year Limited Warranty, 19 PPM, White
4.1Editor score
19 pages per minute speed
30-sheet auto document feeder
150 sheet paper capacity
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Top 10 Best Fax Machine with Phone in 2026 Compared
Below is a side-by-side comparison of all ten fax machines with phone functions showing their key specifications and standout features for easy selection.
ProductsSpecificationsEditor scorePrice
Best Budget
Brother FAX-575 Personal Fax, Phone, and Copier
400 x 400 dpi copy
9600 BPS modem speed
25 pages memory storage
50 sheet paper capacity
4.1Editor score
Editor's Choice
Brother FAX-575 Personal Fax, Phone, and Copier (Renewed)
400 x 400 dpi copy
9600 BPS modem speed
25 pages memory storage
50 sheet paper capacity
3.8Editor score
Best Budget
Canon FAXPHONE L100 – Monochrome Laser Fax with Copier, 30 Sheet Auto Document Feeder, 1 Year Limited Warranty, 19 PPM, White
19 pages per minute speed
512 sheets memory capacity
30-sheet auto document feeder
150 sheet paper capacity
4.1Editor score
CimFAX A5 Paperless Fax Machine – Send from PC/Mobile Phone via Line 24/7
PC mobile fax sending
PDF auto save feature
Email forward incoming faxes
24/7 operation support
4.0Editor score
Brother Printer MFC7240 Monochrome Printer with Scanner, Copier and Fax,Grey, 12.2" x 14.7" x 14.6"
21 ppm print copy speed
250 sheet paper tray
20-page auto document feeder
Up to 2400 dpi
4.2Editor score
Panasonic KX-FHD331 Plain Paper Fax
Caller ID compatible feature
9.6 Kpbs modem speed
Uses plain paper media
Answering machine interface
2.8Editor score
Brother PPF-2800 Plain Paper Fax Machine
10 pages per minute print
20-page auto document feeder
108-station auto dialing
90 pages memory storage
3.6Editor score
Brother IntelliFax 2820 Laser Fax Machine and Copier
14.4 Kbps modem speed
20-page auto document feeder
500 pages memory storage
250 sheet input capacity
4.2Editor score
Brother PPF4750E IntelliFax 4750e High-Performance Business-Class Laser Fax
Super G3 plain paper fax
Laser monochrome technology
Up to 15 ppm copy
High-performance business class
4.4Editor score
Canon FAXPHONE L80 Laser Fax/Printer
33.6 Kbps modem speed
Quality laser output print
6 pages per minute print
Telephone handset included
3.6Editor score
1. Brother IntelliFax 2820 – Best Overall Fax Machine with Phone
Brother IntelliFax 2820 Laser Fax Machine and Copier
Monochrome laser fax modem
20-page auto document feeder
500 pages memory capacity
220-station auto dialing
The Brother IntelliFax 2820 stands out as a robust laser fax machine with phone capabilities that delivers high-quality monochrome output and extensive memory.
Pros
- High capacity memory storage
- Reliable laser printing quality
- Large auto dialing capacity
- Easy document feeding process
- Good value for features
Cons
- Larger desktop footprint needed
- No color fax support
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With 8 MB of memory storing up to 500 pages and a 20-page auto document feeder it handles heavy document loads with ease and precision.
While it requires more desk space and lacks color fax the trade-off is worth it for businesses needing reliable high-volume fax and copy operations.
This model is ideal for small to medium businesses seeking durable fax with phone functionality with strong memory and dialing features.
Extensive Memory for Busy Offices
The 500-page memory ensures you never miss faxes even if the paper runs out during high-volume transmission periods.
High-Speed Auto Dialing
Broadcasting to up to 270 locations with 220-station memory makes mass document distribution quick and efficient for teams.
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2. Brother PPF4750E IntelliFax – Best Premium Fax Machine with Phone
Brother PPF4750E IntelliFax 4750e High-Performance Business-Class Laser Fax
Super G3 plain paper fax
Laser monochrome technology
Up to 15 ppm copy
High-performance business class
The Brother PPF4750E IntelliFax delivers high-performance business-class fax and phone integration with Super G3 technology for fast and reliable document transfer.
Pros
- Super G3 fax standard speed
- Professional laser output quality
- High-speed copying capabilities
- Designed for business demands
- Reliable plain paper handling
Cons
- Premium price point higher
- Basic phone functions limited
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Its laser monochrome technology ensures crisp text and professional-quality copies at up to 15 pages per minute for efficient daily office workflows.
Though priced higher and focused on faxing rather than telephony it suits professional environments prioritizing document integrity and transmission speed above all.
Choose this model for businesses needing top-tier fax reliability with phone connectivity and robust laser performance for critical documents.
Super G3 Fax Technology
Super G3 ensures compatibility with most fax machines worldwide while maintaining high transmission speeds for urgent document needs.
Business-Grade Laser Quality
The laser engine produces sharp text and graphics that enhance professional image when sending contracts or legal documents via fax.
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3. Canon FAXPHONE L100 – Best Budget Fax Machine with Phone
Canon FAXPHONE L100 – Monochrome Laser Fax with Copier, 30 Sheet Auto Document Feeder, 1 Year Limited Warranty, 19 PPM, White
19 pages per minute speed
512 sheets memory capacity
30-sheet auto document feeder
150 sheet paper capacity
The Canon FAXPHONE L100 offers excellent budget-friendly fax and phone integration with fast 19 ppm printing and a convenient 30-sheet auto document feeder.
Pros
- Affordable price point value
- Fast 19 ppm speed
- Large 30-sheet ADF
- Generous 150 sheet tray
- Includes telephone handset
Cons
- Toner yield requires monitoring
- Limited advanced phone features
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With 512 sheets of memory and 150 sheet paper capacity it minimizes interruptions and supports steady document handling for small offices or home use.
While it lacks some advanced telephony features it provides solid core functionality with telephone handset inclusion for voice calls alongside fax operations.
This is the ideal choice for users needing reliable fax with phone capability at a lower cost without sacrificing essential speed and capacity.
High-Speed Laser Performance
The 19 pages per minute speed ensures quick turnaround for faxes and copies improving productivity in fast-paced environments.
Convenient Document Handling
The 30-sheet auto document feeder reduces manual effort when processing multi-page documents making faxing more efficient for staff.
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4. Brother FAX-575 – Solid Personal Fax Machine with Phone
Brother FAX-575 Personal Fax, Phone, and Copier
Black-and-white copying 400 dpi
9600 BPS modem speed
512 KB memory capacity
50 sheet paper capacity
The Brother FAX-575 is designed for personal or light office use offering easy fax phone and copier functionality in a compact all-in-one device.
Pros
- Easy to operate faxing
- Convenient personal office tool
- Decent memory storage size
- Built-in telephone handset
- Solid copy resolution quality
Cons
- Slower modem speed limit
- Lower paper capacity
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It features a 9600 BPS modem and 512 KB memory allowing storage of up to 25 pages for sending when paper is low or line is busy.
While not built for high volume it provides reliable basic communication with clear black-and-white copies and convenient personal handset integration for daily tasks.
This model suits home offices or small businesses needing straightforward fax with phone without complex features or high capacity requirements.
User-Friendly Operation
The intuitive controls make it easy to send receive and copy documents without technical expertise or lengthy setup time.
Memory Storage Convenience
Storing up to 25 pages in memory helps prevent missed faxes during outages or when the device is busy.
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5. Brother FAX-575 Renewed – Cost-Effective Fax Machine with Phone
Brother FAX-575 Personal Fax, Phone, and Copier (Renewed)
Black-and-white copying 400 dpi
9600 BPS modem speed
512 KB memory capacity
50 sheet paper capacity
This renewed Brother FAX-575 provides the same essential fax phone and copier functions as the new model at a reduced price point for budget-conscious buyers.
Pros
- Lower cost renewed option
- Same core specs as new
- Easy to operate faxing
- Personal office friendly
- Built-in telephone handset
Cons
- Potential wear on parts
- Limited warranty coverage
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It retains the 9600 BPS modem 512 KB memory and 50 sheet paper capacity making it suitable for light personal or small office document tasks.
As a refurbished unit it may show signs of wear or have limited warranty support but remains a viable choice for basic fax with phone needs.
Choose this renewed option if you seek affordable fax with phone capability and are comfortable with potential minor cosmetic or condition variations.
Budget-Friendly Refurbished Choice
Buying renewed saves money while delivering core functionality making it ideal for temporary setups or low-budget offices.
Verified Core Functionality
The key specs like memory and modem speed remain consistent with new units ensuring reliable basic fax performance.
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6. CimFAX A5 Paperless – Modern Fax Machine with Phone Alternative
CimFAX A5 Paperless Fax Machine – Send from PC/Mobile Phone via Line 24/7
PC mobile fax sending
PDF auto save feature
Email forward incoming faxes
24/7 operation support
The CimFAX A5 offers a modern paperless approach to faxing allowing sends via PC mobile phone with automatic PDF saving and email forwarding for digital workflows.
Pros
- Paperless fax convenience
- Send via PC mobile
- Automatic PDF saving
- Email forwarding capability
- No physical paper needed
Cons
- No physical telephone handset
- Dependent on computer network
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It removes the need for physical paper storage by saving faxes directly to local or network folders and forwarding them as PDF files for easy sharing.
While it lacks a physical telephone handset for voice calls it replaces traditional fax hardware with flexible digital options ideal for tech-savvy users.
This model is best for those seeking fax functionality without paper waste or bulky hardware leveraging computer and mobile connectivity for document transmission.
Digital Workflow Integration
By saving to PDF and forwarding via email it integrates seamlessly with digital archiving and cloud storage systems for remote teams.
Flexible Device Support
Compatibility with Windows Mac Android and iOS ensures you can send faxes from any device without needing dedicated fax lines.
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7. Brother MFC7240 – Versatile Fax Machine with Phone Features
Brother Printer MFC7240 Monochrome Printer with Scanner, Copier and Fax,Grey, 12.2" x 14.7" x 14.6"
21 ppm print copy speed
250 sheet paper tray
20-page auto document feeder
Up to 2400 dpi
The Brother MFC7240 is a versatile all-in-one device combining printer scanner copier and fax functions with phone support through wired connectivity for comprehensive office needs.
Pros
- All-in-one printer fax copy
- High 21 ppm speed
- Large 250 sheet tray
- Scanner functionality included
- Wired USB connectivity
Cons
- No phone handset included
- Printer focus over phone
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With 21 ppm printing copying and a 250 sheet paper tray it handles high-volume document tasks efficiently while providing solid fax capabilities for incoming and outgoing messages.
Though it lacks a built-in telephone handset the wired interface allows integration with phone systems making it suitable for environments needing printing and fax integration.
Choose this model for offices prioritizing printing and scanning alongside fax with phone integration without requiring dedicated telephony hardware.
High-Speed Multitasking
The 21 ppm print and copy speed ensures quick turnaround for documents supporting productive workflows in busy offices.
All-in-One Efficiency
Combining printing scanning copying and fax in one unit saves space and reduces the need for multiple office devices.
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8. Panasonic KX-FHD331 – Reliable Plain Paper Fax Machine with Phone
Panasonic KX-FHD331 Plain Paper Fax
Caller ID compatible feature
9.6 Kpbs modem speed
Uses plain paper media
Answering machine interface
The Panasonic KX-FHD331 is a basic plain paper fax machine with phone integration offering caller ID support and answering machine interface for straightforward home or small office use.
Pros
- Caller ID identification
- Uses plain paper
- Answering machine support
- Solid plain paper print
- Basic reliable faxing
Cons
- Low modem speed rating
- Limited advanced features
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It uses standard plain paper for faxes which is more convenient than thermal paper and supports voice communication through answering machine interface integration for missed calls.
While the modem speed is limited at 9.6 Kbps it provides reliable basic fax with phone functionality without complex features making it easy to use.
This model suits users needing essential fax and voice capabilities with plain paper convenience without requiring high-speed transmission or advanced features.
Plain Paper Convenience
Using plain paper avoids smudging and ensures documents are readable and archival friendly compared to older thermal paper types.
Caller ID Integration
Caller ID support helps identify incoming fax calls and voice calls improving communication management and prioritization.
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9. Brother PPF-2800 – Classic Fax Machine with Phone Capabilities
Brother PPF-2800 Plain Paper Fax Machine
10 pages per minute print
20-page auto document feeder
108-station auto dialing
90 pages memory storage
The Brother PPF-2800 is a classic plain paper fax machine with phone features offering 10 ppm printing 20-page ADF and 90-page memory for essential document handling.
Pros
- Plain paper fax support
- Auto document feeder included
- 108-station auto dialing
- 90 pages memory
- Basic telephone integration
Cons
- Slower 10 ppm print
- Lower memory capacity
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With 108-station auto dialing it simplifies sending faxes to frequently used contacts making it practical for offices with regular outgoing document needs.
While slower than modern laser models it delivers reliable basic fax with phone capabilities using plain paper and memory storage to manage transmission and copying tasks.
Choose this model for straightforward fax and phone needs without requiring high speed or advanced features but benefiting from auto dialing and memory.
Auto Dialing Convenience
The 108-station auto dialing saves time when sending faxes to recurring contacts reducing manual number entry errors.
Document Feeder Utility
The 20-page auto document feeder allows multi-page document handling without manual page flipping during fax transmission.
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10. Canon FAXPHONE L80 – Compact Laser Fax Machine with Phone
Canon FAXPHONE L80 Laser Fax/Printer
33.6 Kbps modem speed
Quality laser output print
6 pages per minute print
Telephone handset included
The Canon FAXPHONE L80 combines laser fax printing and telephone handset functions in a compact unit with 33.6 Kbps modem and USB interface for basic office connectivity.
Pros
- 33.6 Kbps modem speed
- Laser print quality
- Telephone handset included
- USB interface support
- Compact desktop footprint
Cons
- Slower 6 ppm speed
- Lower capacity options
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It delivers quality laser output at 6 pages per minute providing clear faxes and copies suitable for light business or home office use with phone capability.
While slower than high-speed models the included telephone handset ensures voice communication and the compact size fits smaller desks or workspaces effectively.
This model is ideal for users seeking basic fax with phone capability in a small footprint without sacrificing laser print quality or essential features.
Compact Laser Performance
Despite its smaller size the laser engine ensures sharp text output ideal for professional documents and faxes.
Handset Communication Ready
The included telephone handset supports voice calls directly through the fax line ensuring complete communication functionality.
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Buying Guide – How to Choose the Best Fax Machine with Phone
Choosing the right fax machine with phone requires evaluating several key factors to ensure it meets your specific business or home office needs.
Transmission Speed and Modem Quality
Transmission speed measured in Kbps determines how quickly faxes are sent and received which impacts productivity especially in high-volume environments. Faster modems reduce waiting times and minimize line occupancy allowing more efficient document workflows. Look for models with 33.6 Kbps or higher for modern standards but balance with budget and typical fax volume.
For most small offices a 9.6 Kbps modem may suffice but businesses sending frequent urgent documents should prioritize higher speed models to avoid bottlenecks.
Memory Capacity for Document Storage
Memory capacity allows the fax machine to store incoming documents when paper runs out or the line is busy ensuring no critical faxes are missed. Larger memory is especially important for offices receiving multiple daily faxes that need review before printing. Consider models with at least 500 pages of memory for reliable backup storage.
Choose higher memory if you need to buffer multiple pages before processing to prevent document loss during peak business hours.
Paper Handling and Capacity
Paper capacity and feeder design influence how often you need to refill paper and handle documents manually. A larger paper tray reduces downtime while an auto document feeder simplifies sending multi-page faxes without page flipping. Evaluate paper tray sizes like 150 or 250 sheets based on your daily fax volume needs.
For frequent multi-page document sending prioritize models with auto document feeders to streamline workflows and reduce manual handling errors.
Printing Technology and Output Quality
Printing technology such as laser or thermal affects print quality cost and document longevity. Laser printers deliver crisp professional output suitable for legal or business documents while thermal printers are cheaper but less durable. Consider the nature of your fax documents when choosing between quality and ongoing consumable costs.
Select laser technology for business-critical documents requiring clear and archival-quality output while thermal may suit informal internal communications.
Telephone and Voice Features
Telephone integration including handset presence or interface for answering machines affects how seamlessly you can manage voice calls alongside faxes. Some models include built-in handsets for direct calling while others interface with external phones. Determine if you need integrated voice functionality or separate phone systems.
Ensure the model supports your voice communication needs whether through included handsets or interfaces to maintain efficient combined fax and phone operations.
Connectivity and Compatibility
Connectivity options like USB or wired interfaces affect how the fax machine integrates with computers and networks for digital sharing. Models supporting digital forwarding or PDF conversion enable seamless archiving and remote access to faxes. Check compatibility with your existing office systems for efficient workflow.
Prioritize connectivity features that support your office setup such as USB for direct printing or email forwarding for remote document management.
Durability and Warranty Support
Durability determines how long the fax machine will last under daily office use while warranty provides protection against defects and repair costs. Look for models with exchange programs or extended warranties especially if using for critical business operations. Higher build quality often correlates with reliable long-term performance and service support.
Invest in models with robust warranty terms and exchange options to reduce downtime and repair expenses over the device's lifespan.
Size and Footprint Requirements
Physical size affects how much desk or workspace the fax machine occupies especially in compact home offices or crowded workspaces. Smaller models save space but may have reduced paper capacity or features compared to larger units. Measure your available space before choosing to ensure a fit without clutter.
Balance size constraints with needed features ensuring the model fits your workspace while maintaining essential fax and phone capabilities.
How to Use and Care for Your Fax Machine with Phone
Proper setup starts with connecting the telephone line securely and configuring the machine's settings including date time and user information for accurate transmission headers.
Regular maintenance such as cleaning the document feeder rollers and replacing toner cartridges as needed ensures consistent print quality and prevents document jams during use.
To extend device lifespan avoid overloading the paper tray store the unit in a dry environment and perform periodic self-tests to confirm fax and voice functionality.
Frequently Asked Questions
Do modern fax machines with phone work with VoIP services?
Most traditional fax machines require analog phone lines and may not work reliably with VoIP services due to signal compression. However some models support digital interfaces or can be used with ATAs designed for faxing. Check your specific model's compatibility or consult your VoIP provider for fax support settings before attempting integration.
How can I reduce paper usage when faxing documents?
Use models with digital PDF saving or email forwarding to store faxes electronically instead of printing them. Some machines offer auto-forwarding features to send received documents as PDFs. Additionally opt for plain paper over thermal to reduce waste and enable easy scanning for long-term digital storage.
What is the difference between Super G3 and standard G3 fax?
Super G3 fax supports faster transmission speeds up to 33.6 Kbps compared to standard G3 which maxes at 9.6 Kbps. It also allows larger page sizes and better image quality. Most modern fax machines support Super G3 ensuring compatibility and speed with current networks and devices.
Can I send faxes directly from my computer using a fax machine?
Yes many fax machines with USB or network connectivity allow sending faxes via computer fax software or drivers. Some models also support email-to-fax services for remote transmission without using the physical machine directly. Check your machine's software support for PC or mobile fax integration options.
How do I prevent missed incoming faxes when paper runs out?
Enable the memory storage feature which automatically saves incoming faxes when paper is unavailable so you can print them later. Ensure your model has sufficient memory capacity for typical daily fax volume and monitor low paper alerts to refill promptly before critical documents arrive.
Are fax machines with phone features still relevant in 2026?
Yes many businesses and legal industries still require fax for secure document transmission compliance and regulatory reasons. Fax machines with phone features offer combined voice and document communication convenience especially in offices lacking separate phone lines. Digital alternatives exist but fax remains standard for certain industries.
Final Thoughts on Choosing the Best Fax Machine with Phone
In summary the Brother IntelliFax 2820 PPF4750E and Canon FAXPHONE L100 lead this roundup for their balance of performance memory and value in fax and phone tasks.
Prioritize memory capacity transmission speed and paper handling features based on your daily fax volume and document requirements to ensure reliable and efficient communication workflows.
Remember to check current prices and availability on trusted retailers as product specs and costs may change over time for informed purchasing decisions.